Approval should cover the email that will actually be sent. Changes to recipient or content after review need explicit handling.
Present the proposal
Show recipients, subject and complete body. Attachments and customer references deserve the same visibility. Existing communication rules remain applicable.
Enforce the decision
The application binds approval to the proposed action. Check current permissions before sending. A generic agreement cannot authorize unrelated future messages.
Test changed proposals
Modify a recipient after approval and retry an uncertain send. Ask the supplier for actual delivery state and duplicate prevention. Start with drafts until the execution controls have been reviewed. This makes the autonomy boundary concrete for both your users and the implementation team.
Related reading : Build an AI agent for existing software: define the smallest complete job. Discuss your project scope with Sky Vaults.